how to create a survey on microsoft forms

Introduction

Creating a survey on Microsoft Forms is a great way to collect data and feedback from your customers- employees- or other stakeholders. It’s easy to set up and customize- and you can use the data to make informed decisions about your business. In this guide, we’ll walk you through the steps of creating a survey on Microsoft Forms, from setting up the survey to analyzing the results. We’ll also provide tips on how to make sure your survey is effective and engaging. So let’s get started!

Step-by-Step Guide to Creating a Survey on Microsoft Forms

1. Open Microsoft Forms and click “Create Form”.

2. Enter a title and description for your survey.

3. Select the type of questions you want to include in your survey. You can choose from multiple choice, text, rating, date, and more.

4. Enter the questions and answer choices for each question.

5. Click “Add” to add more questions to your survey.

6. When you’re finished adding questions, click “Save”.

7. To share your survey, click “Share” and enter the email addresses of the people you want to send the survey to.

8. Click “Send” to send the survey to the recipients.

9. To view the responses to your survey, click “View Results”.

10. To analyze the results of your survey, click “Analyze Results”.

11. To export the results of your survey, click “Export”.

12. To delete your survey, click “Delete”.

Tips for Crafting Effective Questions for Your Microsoft Forms Survey

1. Keep questions short and to the point. Avoid using long sentences or complex language.

2. Use clear and unambiguous language. Avoid using jargon or technical terms that respondents may not understand.

3. Ask only one question at a time. Avoid asking multiple questions in one question.

4. Use closed-ended questions whenever possible. This will make it easier to analyze the data.

5. Avoid leading questions. Ask questions that are neutral and unbiased.

6. Avoid double-barreled questions. Ask two separate questions instead of one question that covers two topics.

7. Ask questions that are relevant to the survey topic. Avoid asking questions that are unrelated to the survey topic.

8. Avoid asking questions that are too personal. Respect the privacy of your respondents.

9. Use scales or rating systems when appropriate. This will make it easier to analyze the data.

10. Test your survey before sending it out. Make sure all the questions are clear and that the survey is easy to understand.

How to Analyze the Results of Your Microsoft Forms Survey

Analyzing the results of a Microsoft Forms survey is an important step in understanding the data collected from respondents. It can help you identify trends, draw conclusions, and make decisions based on the information gathered. Here are some tips for analyzing the results of your Microsoft Forms survey:

1. Review the Summary Statistics: The summary statistics provide an overview of the survey results, including the number of respondents, the average response time, and the overall response rate. This information can help you determine the accuracy of the survey results and identify any potential issues.

2. Analyze the Responses: Once you have reviewed the summary statistics, you can begin to analyze the responses. Look for patterns in the responses and identify any trends or correlations between different questions.

3. Compare Results: Compare the results of your survey to other surveys or data sets to gain a better understanding of the data. This can help you identify any discrepancies or outliers in the data.

4. Create Visualizations: Visualizations can help you better understand the data and identify any patterns or trends. Microsoft Forms offers several options for creating visualizations, including charts, graphs, and maps.

5. Interpret the Results: Once you have analyzed the data and created visualizations, you can begin to interpret the results. Consider the implications of the data and draw conclusions based on the information gathered.

By following these tips, you can effectively analyze the results of your Microsoft Forms survey and gain valuable insights into the data collected.

Best Practices for Designing a Microsoft Forms Survey

1. Keep your survey short and to the point. Long surveys can be intimidating and may lead to respondents dropping out before completing the survey.

2. Ask questions that are easy to understand. Avoid using jargon or technical terms that may confuse respondents.

3. Use closed-ended questions whenever possible. This will make it easier to analyze the data and draw meaningful conclusions.

4. Make sure the questions are relevant to the survey topic. Avoid asking questions that are unrelated or off-topic.

5. Provide clear instructions on how to complete the survey. This will help ensure that respondents understand what is expected of them.

6. Offer respondents the option to skip questions. This will allow them to skip questions that are not relevant to them.

7. Use branching logic to tailor the survey to each respondent. This will make the survey more personalized and engaging.

8. Test the survey before sending it out. This will help you identify any potential issues or errors before the survey is released.

9. Use a variety of question types. This will help keep the survey interesting and engaging for respondents.

10. Make sure the survey is mobile-friendly. This will ensure that respondents can easily access and complete the survey on their mobile devices.

How to Share Your Microsoft Forms Survey with Your Audience

Sharing your Microsoft Forms survey with your audience is a great way to collect valuable feedback and insights. Here are the steps to get started:

1. Log into your Microsoft account and open the Microsoft Forms application.

2. Select the survey you want to share and click the “Share” button.

3. Enter the email addresses of the people you want to share the survey with.

4. Select the “Can edit” or “Can view” option, depending on whether you want the recipients to be able to edit the survey or just view it.

5. Click “Send” to share the survey with your audience.

6. You can also share the survey via a link or embed it in a website or blog post. To do this, click the “Link” or “Embed” button and copy the code or link provided.

7. Finally, you can also share the survey on social media by clicking the “Share” button and selecting the social media platform you want to use.

By following these steps, you can easily share your Microsoft Forms survey with your audience and start collecting valuable feedback and insights.

Q&A

Q1: How do I create a survey on Microsoft Forms?

A1: To create a survey on Microsoft Forms, open the Microsoft Forms website and click the “Create Form” button. Then, enter a title for your survey and add questions and answer choices. You can also customize the look and feel of your survey by adding images, videos, and other elements.

Q2: What types of questions can I include in my survey?

A2: Microsoft Forms supports a variety of question types, including multiple choice, rating scales, text boxes, and more. You can also add images, videos, and other elements to your survey.

Q3: How do I share my survey?

A3: Once you’ve created your survey, you can share it with others by sending them a link or embedding it in a website or blog. You can also share it on social media or via email.

Q4: How do I view the results of my survey?

A4: After you’ve shared your survey, you can view the results in the Microsoft Forms dashboard. The dashboard will show you the responses to each question, as well as the overall response rate.

Q5: Can I export the results of my survey?

A5: Yes, you can export the results of your survey as an Excel file or a PDF. You can also share the results with others by sending them a link or embedding them in a website or blog.

Conclusion

Creating a survey on Microsoft Forms is a great way to quickly and easily collect data from a large group of people. It is easy to set up, customize, and distribute, and the data can be easily analyzed and visualized. With the ability to add images, videos, and other media, Microsoft Forms can be used to create engaging surveys that are sure to capture the attention of respondents. With its intuitive design and powerful features, Microsoft Forms is an excellent choice for creating surveys.